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Newark City Council
Meeting Agendas & Matters

Dept/ Agency: Offices of Municipal Council/City Clerk Action: ( X ) Ratifying (X) Authorizing ( ) Amending Type of Service: Exception to Public Bidding – N.J.S.A. 40A:11-5(1)(dd) Purpose: To provide for the award of a contract for proprietary computer system as an exception to Public Bidding because the provision or performance of goods and services is for the support and maintenance of proprietary computer hardware and software - hosting, support, upgrades, maintenance and managed services of computer hardware and software for processing Marriage Applications and Open Records Act Requests. Entity Name: Property Pilot LLC dba GovPilot Entity Address: 204 E. Main Street, Manasquan, NJ 08736 Contract Amount: Not to exceed $91,560.00 Funding Source: 2025, 2026 and 2027 Budgets/Office of the City Clerk/NW011-020-0201-07128 Contract Period: September 1, 2025 through August 31, 2027 Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS ( X ) Non Fair & Open (X ) No Reportable Contributions ( ) RFP ( ) RFQ ( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a Additional Information: Partial Certification of Funds in the amount of $

Dept/ Agency: Offices of Municipal Council/City Clerk Action: ( ) Ratifying (X) Authorizing ( ) Amending Type of Service: Hold Harmless and Indemnification Agreement Purpose: Golden Queen Event Entity Name: Newark Symphony Hall Entity Address: 1020 Broad Street, Newark, New Jersey 07102 Event Location: Newark Symphony Hall, 1020 Broad Street, Newark, New Jersey 07102 Event Date(s): Wednesday, September 10, 2025 Event Time: 10:00 AM until 4:00 PM Additional Information: Sponsor: Council Member Luis A. Quintana