City Council21 matters
- Agenda ReadyPublic SafetyCommunity Outreach on Operational Plans for Large Crowd Events. - DEFERRED
Accept the San JosĂ© Police Departmentâs plan for community outreach regarding its operational plans for planned and unplanned large crowd events that include possible traffic diversions and street closures. CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action. (Police) [Deferred from 9/19/2023 Item 4.3 (23-1245)]
- Agenda ReadyClosed Session Agenda
- Agenda ReadyConsent AgendaCalling for Municipal Elections on March 5, 2024 and November 5, 2024.
Adopt a resolution calling for a Regular Municipal Election on March 5, 2024 and a Run-Off Municipal Election on November 5, 2024, if necessary, for the purpose of electing Council Members for Districts 2, 4, 6, 8, 10, and the Mayor and requesting consolidation with the County of Santa Clara. CEQA: Not a Project, File No. PP17-008, General Procedures and Policy Making resulting in no changes to the physical environment. (City Clerk)
Attachments
- MemorandumOpen Memorandum
- ResolutionOpen Resolution
- Agenda ReadyConsent AgendaWithdrawal from the California Cities Gaming Authority.
Adopt a resolution authorizing the City Manager or designee to withdraw the City of San José from the California Cities Gaming Authority Joint Powers Authority. CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (City Manager)
Attachments
- MemorandumOpen Memorandum
- ResolutionOpen Resolution
- Agenda ReadyConsent AgendaTermination of Declaration of Conditions, Covenants and Restrictions for River Oaks Park.
Adopt a resolution authorizing the City Manager or designee to negotiate and execute a Termination of Covenants, Conditions and Restrictions applicable to River Oaks Park. CEQA: Not a Project, File No. PP17-008, General Procedure resulting in no changes to the physical environment. Council District 4. (Economic Development and Cultural Affairs)
Attachments
- MemorandumOpen Memorandum
- Agenda ReadyConsent AgendaCalifornia Department of Resources Recycling and Recovery Grant and Payment Program Applications.
Adopt a resolution authorizing the City Manager or designee for a period of five years, beginning October 3, 2023 through October 3, 2028, to submit grant and payment applications to California Department of Resources Recycling and Recovery and enter into grant and payment agreements with California Department of Resources Recycling and Recovery if the agreements are within the City Managerâs existing City Council-designated contracting authority. CEQA: Not a Project, File No. PP17-006, Grant Application with no commitment or obligation to enter into an agreement at the time of application and File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Environmental Services)
Attachments
- MemorandumOpen Memorandum
- ResolutionOpen Resolution
- Agenda ReadyConsent AgendaReport on Request for Proposal for a Police Early Intervention Solution.
Accept the Request for Proposal and adopt a resolution authorizing the City Manager or designee to: (a) Negotiate and execute an agreement with Benchmark Solutions, LLC (Chicago, IL) for a Police Early Intervention Solution with an initial three-year term beginning on or about November 10, 2023 and ending on or about November 9, 2026, or as may be adjusted to align with the software renewal term, with a maximum compensation not to exceed $479,090 for the initial term, subject to the appropriation of funds; (b) Negotiate and execute amendments and change orders for unanticipated changes in requirements for a contingency amount not to exceed $50,000 during the initial three-year term, subject to the appropriation of funds; and (c) Exercise up to four one-year options to extend the term of the agreement through November 9, 2030, or as may be adjusted to align with the software renewal term, subject to the appropriation of funds. CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
Attachments
- MemorandumOpen Memorandum
- Agenda ReadyConsent AgendaActions Related to the Purchase Order with Burr Plumbing and Pumping, Inc. for Grease Trap Maintenance.
Adopt a resolution authorizing the City Manager or designee to exercise up to four one-year options to extend the term of the purchase order with Burr Plumbing and Pumping, Inc. (San José, CA) for grease trap maintenance, with the last option ending on or about October 16, 2027, subject to the appropriation of funds. CEQA: Not a Project, File No. PP17-003, Agreements/ Contracts (New or Amended) resulting in no physical changes to the environment (Finance)
Attachments
- MemorandumOpen Memorandum
- Agenda ReadyConsent AgendaActions Related to the Agreement with Brycer, LLC for Fire Code and Administration Services.
Adopt a resolution authorizing the City Manager or designee to: (a) Negotiate and execute an agreement with Brycer, LLC (Warrenville, IL) for fire code and administration services at no cost to the City for an initial one-year term beginning on the date of Cityâs execution; (b) Negotiate and execute amendments and change orders as required for unanticipated changes in requirements; and (c) Exercise up to six additional one-year options to extend the term of the agreement. CEQA: Not a Project, File No. PP17- 003, Agreements/ Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
Attachments
- MemorandumOpen Memorandum
- Agenda ReadyConsent AgendaActions Related to the Purchase Order with JBT Aerotech Corporation for Festoon System Replacement for Jet Bridges.
Adopt a resolution authorizing the City Manager or designee to: (a) Execute a purchase order with JBT AeroTech Corporation (Chicago, IL) for festoon system replacement for jet bridges, for a one-year term beginning on or about October 4, 2023, and ending on or about October 3, 2024 for a not-to-exceed amount of $1,200,000; and (b) Exercise up to six one-year options to extend the term of the purchase order, with the last option ending on or about October 3, 2030, subject to the appropriation of funds. CEQA: Determination of Consistency with the Norman Y. Mineta San José International Airport Master Plan Amendment Environmental Impact Report, File No. ER22-279. (Finance)
Attachments
- MemorandumOpen Memorandum
- Agenda ReadyStrategic SupportAmendments to Title 4 of the San José Municipal Code Related to Procurement of Goods and Services.
Approve an ordinance amending Title 4 of the San JosĂ© Municipal Code, Chapter 4.04 Contract Authority and adding to and amending Chapter 4.12 Procurements of Goods and Services as follows: (a) Amend Section 4.04.080(A) titled Quarterly Reports to increase the Minimum Contract Values for âSunshineâ Reports to the Informal Procurement Threshold, as defined in Section 4.12.028 of the San JosĂ© Municipal Code; (b) Amend Section 4.04.085(B) titled Periodic automatic adjustments to contract authority limitations and related figures to remove references where Section 4.04.085(B) is no longer applicable; (c) Add Section 4.12.018 titled Competitive procurement threshold to define the âCompetitive procurement thresholdâ to be $10,000.00, as automatically adjusted to remain aligned with the Federal Micro-Purchase Threshold as defined in 48 CFR §2.101; (d) Add Section 4.12.028 titled Informal procurement threshold to define the âInformal procurement thresholdâ to be $250,000.00, as automatically adjusted to remain aligned with the Federal Simplified Acquisition Threshold as defined in 48 CFR §2.101; (e) Amend Section 4.12.210(A) titled Selection of Procurement Method to align the upper limit of purchases that may be made without a competitive procurement to the Competitive Procurement Threshold; (f) Amend Section 4.12.210(B) titled Selection of procurement method to increase the lower and upper limits for using the request for quotes process to the Competitive Procurement Threshold and the Informal Procurement Threshold, respectively; (g) Amend Section 4.12.210(C, D) titled Selection of procurement method to increase the threshold for using the request for proposals and formal bid processes for services and goods, respectively, to those purchases estimated to exceed the Informal Procurement Threshold; (h) Amend Section 4.12.225(B)(3) titled Public Agencies Purchases to allow the City to leverage the results of other public entitiesâ solicitations which substantially comply with the City's procurement procedures if the respective solicitation gives notice to the bidders that the procurement may be leveraged by other public agencies, which is satisfied if either the solicitation documents or the executed contract resulting from the procurement includes language allowing other entities to use said procurement, procedure, or contract; (i) Amend Section 4.12.350(B1, B2) titled Rejection of Responses to increase the threshold to the Informal Procurement Threshold for when the Procurement Authority may negotiate and execute contracts after all responses have been rejected; (j) Amend Section 4.12.415 titled Formal and Informal Protest Procedures to increase the threshold for using formal protest procedures to procurements having a value greater than the Informal Procurement Threshold; and (k) Amend Section 4.12.420 titled Notice of Decision to increase the threshold for sending a notice of intended award to procurements valued over the Informal Procurement Threshold. CEQA: Not a Project, File No. PP17-008, General procedure and Policy Making resulting in no changes to the physical environment. (Finance)
Attachments
- MemorandumOpen Memorandum
- OrdinanceOpen Ordinance
- Agenda ReadyStrategic SupportReport on Request for Bid for Citywide Desktops, Laptops, Tablets and Servers.
Adopt a resolution authorizing the City Manager or designee to: (a) Execute Citywide purchase orders with CCT Technologies, Inc. dba ComputerLand of Silicon Valley (San José, CA) for desktops, laptops, Chromebook laptops, Apple MacBook Pro laptops, Apple iOS tablets, and servers and Bluum of Minnesota, LLC (St. Paul, MN) for rugged laptops for a combined maximum compensation of $8,250,000 for the initial term beginning on or about October 10, 2023 and ending September 30, 2024, subject to the appropriation of funds; (b) Amend the Citywide purchase orders with CCT Technologies, Inc. dba ComputerLand of Silicon Valley and Bluum of Minnesota, LLC, as required, including moving funds between them, to meet unanticipated changes in demand for desktops, laptops, tablets, and servers for a total combined contingency of $850,000 during the initial term, subject to the appropriation of funds; (c) Exercise up to six one-year options to extend the terms of each of the purchase orders through September 30, 2030, subject to the appropriation of funds; and (d) Amend purchase order OP 62602 with Saitech, Inc. (Fremont, CA) for Android tablets to add four additional one-year options terms to extend the purchase order through September 30, 2030 after the remaining two original options are exhausted, subject to the appropriation of funds. CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)
Attachments
- MemorandumOpen Memorandum
- Agenda ReadyPublic SafetyRe-Arrest of High-Risk Individuals and Interagency Coordination on Pretrial Release Status Report.
As recommended by the Public Safety, Finance, and Strategic Support on June 15, 2023, accept the status report on the utilization of funds for re-arresting high-risk individuals and interagency coordination on pretrial release. CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action. (Police) [Public Safety, Finance, and Strategic Support Committee referral 6/15/2023 - Item (d)3]
Attachments
- Presentation, 6/15/2023, PSFSSOpen Presentation, 6/15/2023, PSFSS
- MemorandumOpen Memorandum
- Memorandum from Mayor, Jimenez, Torres & Foley, 9/29/2023Open Memorandum from Mayor, Jimenez, Torres & Foley, 9/29/2023
- Agenda ReadyEnvironmental & Utility ServicesOrdinance Amending Titles 2, 4, and 26 and Adding Title 28 to the San José Municipal Code to Establish a Municipal Utility for Electric Service.
(a) Approve an ordinance amending Titles 2, 4, and 26 of, and adding Title 28 to the San JosĂ© Municipal Code to establish a municipal utility called âSan JosĂ© Powerâ with the ability to provide retail electric service in selected areas of the city. (b) Authorize the City Manager to submit an Interconnection Application(s) to LS Power as a Participating Transmission Owner of the California Independent System Operator for wholesale access to the California Independent System Operator Transmission grid at new LS Power- owned facilities to potentially allow retail service at Substation B at Guadalupe Parkway and Coleman Avenue to serve new load in a swath of territory along the rail right of way between Diridon Station and the San JosĂ© Mineta International Airport; and in North San JosĂ© Alviso region to serve load for planned development and future City or Valley Water facilities. CEQA: Not a Project, File No. PP17-008, General Procedure and Policy Making resulting in no changes to the physical environment. (Community Energy) [Deferred from 8/15/2023 - Item 6.1 (23-1032)]
Attachments
- Supplemental Memorandum, 8/14/2023Open Supplemental Memorandum, 8/14/2023
- Letters from the Public - 1 of 2Open Letters from the Public - 1 of 2
- Memorandum from Batra, 8/14/2023Open Memorandum from Batra, 8/14/2023
- Memorandum from Ortiz & Torres, 8/11/2023Open Memorandum from Ortiz & Torres, 8/11/2023
- Memorandum from Cohen & Davis, 8/11/2023Open Memorandum from Cohen & Davis, 8/11/2023
- MemorandumOpen Memorandum
- OrdinanceOpen Ordinance
- Letters from the Public - 2 of 2Open Letters from the Public - 2 of 2
- Supplemental Memorandum, 9/29/2023Open Supplemental Memorandum, 9/29/2023
- Agenda ReadyCommunity & Economic DevelopmentResolution of Intention to Establish a Pedestrian Mall on North San Pedro Street.
Adopt a Resolution of Intention to establish a pedestrian mall on North San Pedro Street between West Santa Clara Street and West St. John Street pursuant to the Pedestrian Mall Law of 1960. CEQA: Categorically Exempt, CEQA Guidelines Section 15301(c) Existing Facilities, File No. ER23-200. Council District 3. (Economic Development and Cultural Affairs)
Attachments
- MemorandumOpen Memorandum
- ResolutionOpen Resolution
- Agenda ReadyCommunity & Economic DevelopmentApproval of the Issuance of Tax-Exempt Multifamily Housing Revenue Bonds and the Loan of the Proceeds Thereof for the Financing of the Parkmoor Community Apartments and Approving Related Documents. - TO BE HEARD IMMEDIATELY AFTER CONSENT
Adopt a resolution: (a) Authorizing the issuance of a: (1) tax-exempt multifamily housing revenue bond to be designated as âCity of San JosĂ© Multifamily Housing Mortgage-Backed Bonds (Parkmoor), Series 2023F-1 (M-TEMS) (FN)â and (2) cash collateralized multifamily housing revenue bond to be designated as âCity of San JosĂ© Multifamily Housing Revenue Bonds (Parkmoor), Series 2023F-2 (Cash Collateralized)â, collectively referred to as the â2023F Bondsâ, in an aggregate principal amount not to exceed $39,807,713; (b) Approving the loan of 2023F Bonds proceeds to Allied 1510 Parkmoor, L.P., a California limited partnership, to finance the construction and development of an 81-unit multifamily development known as Parkmoor Community Apartments located at 1510 Parkmoor Avenue in San JosĂ©; (c) Approving in substantially final form the Trust Indenture, the Financing Agreement, the Regulatory Agreement and Declaration of Restrictive Covenants, the Bond Purchase Agreement, and the Preliminary Official Statement; collectively referred to as 2023F Bonds Documents; and (d) Authorizing and directing the City Manager, Director of Housing, Acting Director of Housing, Assistant Director of Housing, Director of Finance, Assistant Director of Finance, Deputy Director of Finance - Debt & Treasury Management or their designees, to execute, as appropriate, negotiate, and deliver the 2023F Bonds Documents together with any documents ancillary to the 2023F Bonds Documents or necessary or convenient for issuance, and sale of the 2023F Bonds and loan of the proceeds thereof. CEQA: Exempt, File No. ER20-109, 1510-1540 Parkmoor Avenue, Section 21080(b)(1) and CEQA Guidelines Section 15369, Ministerial Project pursuant to Government Code Section 65913.4. Council District 6. (Housing/Finance)
Attachments
- MemorandumOpen Memorandum
- Agreement - Indenture of TrustOpen Agreement - Indenture of Trust
- Agreement - Bond PurchaseOpen Agreement - Bond Purchase
- Agreement - FinancingOpen Agreement - Financing
- Agreement - Preliminary Official StatementOpen Agreement - Preliminary Official Statement
- Agreement - RegulatoryOpen Agreement - Regulatory
- ResolutionOpen Resolution
- Agenda ReadyStrategic SupportResolution Affirming Support of the Transgender and Broader LGBTQ+ Communities. - DEFERRED
As recommended by the Rules and Open Government Committee on September 20, 2023, adopting a resolution to affirm the City of San JosĂ©âs support of the transgender and broader LGBTQ+ communities. CEQA: Not a Project, File No. PP17-008, General Procedure and Policy Making resulting in no changes to the physical environment. (Foley and Torres) [Rules Committee referral 9/20/2023 - Item C.1]
Attachments
- Resolution, 9/20/2023, RulesOpen Resolution, 9/20/2023, Rules
- MemorandumOpen Memorandum
- ResolutionOpen Resolution
- Agenda ReadyConsent AgendaMayor and Council Excused Absence Requests.
Request for excused absences for Councilmember Foley from the Regular Meetings of Economic Development Committee on September 25, 2023 and Transportation and Environment Committee on October 2, 2023 due to Jury Duty. CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (Foley) [Rules Committee referral 9/27/2023 - Item A.1.a]
Attachments
- MemorandumOpen Memorandum
- Agenda ReadyConsent AgendaApproval of Holiday Event Series Sponsored by Council District 6 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Event.
As recommended by the Rules and Open Government Committee on September 27, 2023: (a) Approve the Holiday Event Series at Evans Lane Interim Housing scheduled on October 26, 2023, November 17, 2023, and December 14, 2023 as City Council sponsored Special Events and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the events. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Davis) [Rules Committee referral 9/27/2023 - Item B.2]
Attachments
- MemorandumOpen Memorandum
- Agenda ReadyConsent AgendaRetroactive Approval and Approval of the following Various Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events.
As recommended by the Rules and Open Government Committee on September 27, 2023: (a) Retroactively approve the Creekside Neighborhood Association Dumpster Day scheduled on August 19, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively approve the Town Hall with Congressman Panetta scheduled on August 21, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (c) Retroactively approve the Community Coffee with Supervisor Arenas scheduled on August 25,2023 as a City Council sponsored Special Event and approve the expenditure of funds; (d) Retroactively approve the Music in the Square scheduled on September 1,2023 as a City Council sponsored Special Event and approve the expenditure of funds; (e) Retroactively approve the Community Coffee with Assemblymember Kalra scheduled on September 23, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (f) Retroactively approve the Fire Safety Workshop at the Villages scheduled on September 28, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (g) Retroactively approve the Interfaith Breakfast scheduled on September 30, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (h) Approve the PAWS Vaccine Event scheduled on October 7, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (i) Approve and accept donations from various individuals, businesses, or community groups to support the events. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Candelas) [Rules Committee referral 9/27/2023 - Item B.3]
Attachments
- MemorandumOpen Memorandum
- Agenda ReadyConsent AgendaRetroactive Approval of Fall Festival Sponsored by Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.
As recommended by the Rules and Open Government Committee on September 27, 2023: (a) Retroactively approve the District 2 Fall Festival scheduled on September 30, 2023, as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively approve the expenditure of District 2 office budget funds to purchase gift cards and other prizes not to exceed $50 for a free raffle; and (c) Approve and accept donations from various individuals, businesses, or community groups to support the event. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jimenez) [Rules Committee referral 9/27/2023 - Item B.4]
Attachments
- MemorandumOpen Memorandum